Administrative Assistant
3.
3 Traverse City, MI Traverse City, MI Full-time Full-time $21.
00 - $22.
71 an hour $21.
00 - $22.
71 an hour 20 hours ago 20 hours ago 20 hours ago Supervised By:
Director of Human Resources Supervises:
No Supervisory Responsibility Starting Pay Rate:
Administrative Level 3 ($21.
00-$22.
71/hr.
based on experience) PTO Scale:
Hourly accrual based on years of service Position
Summary:
Under the supervision of the Director of Human Resources, performs a variety of administrative tasks and accounting functions in support of the departmental and organizational values.
Possesses well-developed organizational and communication skills to provide assistance to all departments in the organization.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions.
These examples do not include all of the duties, which the employee may be expected to perform.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Provides general clerical and organizational support to the directors and each of the departmental managers.
-Selects payables for payment, prepares checks, maintains files and prepares reports as required.
-Counts farebox revenue and other money as required.
- Responsible for gathering and preparing materials presented for the Board meetings, assuring compliance with all applicable laws relating to official actions of BATA including minutes, public notices, resolutions, proclamations, etc.
Administers compliance of Open Meetings Act for the BATA Board and records minutes at board meetings.
-Prepares minutes for BATA committees including Comms meetings, System Improvement Meetings (SIT) meetings, Safety Team meetings, and others.
-Maintains office supply inventory and equipment as necessary.
Manages related vendors and places order as needed and manages related budget line item.
- Assist with employee celebrations/ recognitions, as needed - Prepares memoranda, word processing, etc.
as needed.
- Sorts and distribute mail daily.
Makes occasional trips to the post office.
(Transportation required).
-May be required to make meeting and travel arrangements.
-Handles confidential information.
- Works independently and within a team on special and ongoing projects.
- Reconciles and records cash deposits, invoices customers, and applies payments to account.
- Responsible for uniform ordering and management.
- Attends meetings and takes minutes as requested.
-Other duties as assigned.
Required Knowledge, Skills, Abilities, and Minimum
Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
High school diploma or equivalent required.
Associate's Degree or the equivalent in accounting, business administration, or related field preferred.
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact, and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must present professional appearance in all situations.
Considerable knowledge of computer software and related technology, specifically Microsoft Office is required.
QuickBooks experience is preferred.
General knowledge of the principles, methods and techniques of bookkeeping, accounting, internal controls and financial reporting.
Ability to maintain accurate records, self-audit and correct errors, create reports and perform mathematical computations with accuracy.
Ability to understand and follow oral and written instructions and carry them out independently.
Ability to effectively communicate and present information orally and in writing.
Tactfully and courteously interact with co-workers and customers, provide excellent customer service.
Must maintain good working relationships with co-workers and supervisors.
Ability to solve problems, work effectively under stress within deadlines, and handle changes in work priorities calmly and positively.
In addition to the above requirements, all positions require the ability to read, write, speak and understand the English language as necessary for the position; the ability to follow written and oral instructions and the ability to interact positively with other employees and members of the public.
Employees are also expected to possess and maintain a record of orderly, law-abiding citizenship, sobriety, integrity, and loyalty as it pertains to and reflects upon their employment.
Employees must be physically and mentally able to perform the essential duties of their position without excessive absences.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes.
The employee must be mobile in an office and field setting, stand, sit, stoop and kneel, use hands to finger, handle or feel and reach with hands and arms.
The employee must lift and/or move items of moderate to heavy weight (i.
e.
banker's boxes, etc.
).
The typical work environment of this job is an office setting and may require prolonged periods of sitting.
Employment Status:
It is the policy of the Authority that all employees in this job classification are employed at the will of the Authority and may resign or be dismissed with or without cause or notice at any time during employment Job Type:
Full-time Pay:
$21.
00 - $22.
71 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Morning shift Ability to Relocate:
Traverse City, MI 49684:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Traverse City, MI Traverse City, MI Full-time Full-time $21.
00 - $22.
71 an hour $21.
00 - $22.
71 an hour 20 hours ago 20 hours ago 20 hours ago Supervised By:
Director of Human Resources Supervises:
No Supervisory Responsibility Starting Pay Rate:
Administrative Level 3 ($21.
00-$22.
71/hr.
based on experience) PTO Scale:
Hourly accrual based on years of service Position
Summary:
Under the supervision of the Director of Human Resources, performs a variety of administrative tasks and accounting functions in support of the departmental and organizational values.
Possesses well-developed organizational and communication skills to provide assistance to all departments in the organization.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions.
These examples do not include all of the duties, which the employee may be expected to perform.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Provides general clerical and organizational support to the directors and each of the departmental managers.
-Selects payables for payment, prepares checks, maintains files and prepares reports as required.
-Counts farebox revenue and other money as required.
- Responsible for gathering and preparing materials presented for the Board meetings, assuring compliance with all applicable laws relating to official actions of BATA including minutes, public notices, resolutions, proclamations, etc.
Administers compliance of Open Meetings Act for the BATA Board and records minutes at board meetings.
-Prepares minutes for BATA committees including Comms meetings, System Improvement Meetings (SIT) meetings, Safety Team meetings, and others.
-Maintains office supply inventory and equipment as necessary.
Manages related vendors and places order as needed and manages related budget line item.
- Assist with employee celebrations/ recognitions, as needed - Prepares memoranda, word processing, etc.
as needed.
- Sorts and distribute mail daily.
Makes occasional trips to the post office.
(Transportation required).
-May be required to make meeting and travel arrangements.
-Handles confidential information.
- Works independently and within a team on special and ongoing projects.
- Reconciles and records cash deposits, invoices customers, and applies payments to account.
- Responsible for uniform ordering and management.
- Attends meetings and takes minutes as requested.
-Other duties as assigned.
Required Knowledge, Skills, Abilities, and Minimum
Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
High school diploma or equivalent required.
Associate's Degree or the equivalent in accounting, business administration, or related field preferred.
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact, and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must present professional appearance in all situations.
Considerable knowledge of computer software and related technology, specifically Microsoft Office is required.
QuickBooks experience is preferred.
General knowledge of the principles, methods and techniques of bookkeeping, accounting, internal controls and financial reporting.
Ability to maintain accurate records, self-audit and correct errors, create reports and perform mathematical computations with accuracy.
Ability to understand and follow oral and written instructions and carry them out independently.
Ability to effectively communicate and present information orally and in writing.
Tactfully and courteously interact with co-workers and customers, provide excellent customer service.
Must maintain good working relationships with co-workers and supervisors.
Ability to solve problems, work effectively under stress within deadlines, and handle changes in work priorities calmly and positively.
In addition to the above requirements, all positions require the ability to read, write, speak and understand the English language as necessary for the position; the ability to follow written and oral instructions and the ability to interact positively with other employees and members of the public.
Employees are also expected to possess and maintain a record of orderly, law-abiding citizenship, sobriety, integrity, and loyalty as it pertains to and reflects upon their employment.
Employees must be physically and mentally able to perform the essential duties of their position without excessive absences.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes.
The employee must be mobile in an office and field setting, stand, sit, stoop and kneel, use hands to finger, handle or feel and reach with hands and arms.
The employee must lift and/or move items of moderate to heavy weight (i.
e.
banker's boxes, etc.
).
The typical work environment of this job is an office setting and may require prolonged periods of sitting.
Employment Status:
It is the policy of the Authority that all employees in this job classification are employed at the will of the Authority and may resign or be dismissed with or without cause or notice at any time during employment Job Type:
Full-time Pay:
$21.
00 - $22.
71 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Morning shift Ability to Relocate:
Traverse City, MI 49684:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
